Frequently Asked Questions
Do you accept insurance?
No, our office is fee for service. We do not submit any claims to insurance and are considered out-of-network providers. We are happy to provide you with a superbill at the end of the evaluation that you can submit to your insurance company for out-of-network reimbursement.
How much does an evaluation cost?
The initial diagnostic interview appointment is a flat fee of $300. Each testing hour and the feedback session are $250 per hour. Additionally, outside of the session scoring, interpretation, diagnostic formulation, and report writing are billed at $250 per hour. Please note that testing costs vary and may be more or less depending on the scope of the evaluation, presenting concerns, time spent reviewing records, and the age of your child. Evaluations require psychologists to spend significant time both inside and outside of sessions administering tests, scoring, interpreting, and writing up results in a comprehensive report. The process of the evaluation can take 12 to 18 hours to complete.
Please contact us for a rough estimate of the cost.
What is your cancellation policy?
We require 48-hour notice if you must change or cancel an appointment. In the event that you must cancel your intake or feedback appointment without providing sufficient notice, your credit card on file will be billed $250.
If you must cancel your testing appointment, you will be charged the full rate of however many hours were scheduled for your appointment that day. Additionally, we require a non-refundable $300.00 retainer before we will schedule another appointment if a client cancelled/no-showed two consecutive appointments.
What forms of payment do you accept?
Payment is due based on the hourly charges for each appointment. We accept credit cards, cash, or checks. At Honeycomb Psychology the balance is due at the feedback session. You may also use funds from your health savings or flex account to pay for services. If insurance does not cover psychological services, then you may be eligible to deduct the cost of services on your tax return as a health-related expense.
What is the process for an evaluation?
Contact us to determine if we will be a good fit for your needs.
Log into the client portal and complete all required paperwork prior to your initial intake appointment.
Email or mail a copy of your child's most recent evaluations (through the school or other agencies/doctors), IEP, 504, or grades prior to your appointment. You can also bring copies along with you to your initial interview appointment.
You will receive a welcome email with information about how to find the office and the free indoor parking location. Follow these instructions and arrive on time for your appointment (no need to come early since all of your paperwork will already be completed). This initial appointment is only for parents, guardians, or other adults that you feel will provide good input about your child. It is not a requirement for you to bring your child to the initial intake appointment. We will be completing an interview to obtain more information about your child's developmental history and current concerns. At this appointment, we will determine what your goals are for the evaluation, what questions you hope to have answered, and what testing will need to be completed to answer these questions.
We will schedule an appointment for your child to complete testing and provide you and the teachers with rating scales to be completed prior to testing.
The feedback session is scheduled within the next week to explain the evaluation results to families. Once the observations, interviews, testing, and rating scales are completed and returned to our office, we will score all information and write a written report. For the feedback session, you return to the office to review the results of the evaluation, and recommendations, and create an action plan for your child. You will receive a copy of the report at this meeting.
How soon will I receive a written report after the evaluation?
The entire process from the initial intake appointment to receiving results and a written report typically takes around 2-3 weeks. In some cases, teachers or parents take longer than expected to complete rating scales. In these cases, it may take longer for the evaluation to be completed. The feedback session is scheduled within a week from testing to explain the evaluation results to families and families are given a comprehensive report during this appointment.
How long does the testing take?
The testing typically takes between 2-6 hours, depending on the amount of testing that needs to be completed and the age of your child. In general, testing for young children takes less time than testing for older children and adolescents. Most testing is completed with the examiner and the child. Parents will have access to the waiting area that has couches, and a large area to work if needed. Dr. Kashani will give you an idea of the time involved in testing at your initial appointment. Your child will also be given frequent breaks to rest and relax between tests. For younger children, parents are typically involved in the testing process and will be in the office with the examiner and their child.
How should I prepare for the evaluation appointment?
If you have a younger child, let them know that they will be playing different games and doing fun activities. For older children, you can explain that they are working with a doctor that helps children with school, friends, and feelings.
On the day of testing, try to make sure your child has had a good night's rest, has had breakfast, and has glasses, hearing aids, communication devices, etc. If your child typically takes medication, please consult with Dr. Kashani prior to the testing appointment.
Why should I go to a private pay provider instead of going to an in-network provider?
At Honeycomb Psychology we strive to provide a comprehensive, personalized experience to each family. We reach out to medical care providers, teachers, coaches, and parents to provide a thorough assessment of your child. We are able to schedule patients in a timely manner and provide a hands-on approach without the additional fees and unrealistic wait time, as we understand that this process can be overwhelming to families. Additionally, some problems or concerns such as learning disorder evaluation are often not covered by your insurance. Moreover, your out-of-pocket costs might be similar to in-network costs, and the end product (extent of evaluation) may be abbreviated in comparison to a private pay evaluation with direct reimbursement.